Data Access And Management Policy

Definition: A Data Access and Management Policy is a document describing the policies and procedures used by an education agency to ensure the confidentiality and security of student and staff data. It is based on state laws and regulations as well as federal laws such as the Family Educational Rights and Privacy Act (FERPA). It addresses issues related to providing access to data, sharing data across agencies, and making data available to parents.

What This Means: Every education agency should have a data access and management policy for several reasons. It helps agencies to identify and codify policies and procedures that will prevent negligence or abuse. It serves as a training tool for staff and reassurance to those whose data are collected and maintained. Not all staff data are private; however, conscientious decisions are needed to ensure data are handled appropriately. For more information about ESP’s assistance in developing a data access and management policy, visit www.espsg.com.

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